Complete Process of Private Limited Company Registration

Registering a Private Limited Company in India is a structured process regulated by the Ministry of Corporate Affairs (MCA) under the Companies Act, 2013. Below is a step-by-step guide to help you understand the entire registration process.

Step 1: Obtain Digital Signature Certificate (DSC)

Since all company registration filings are done online, the directors and shareholders must have a Class 3 Digital Signature Certificate (DSC).

• Who Needs It? Proposed directors and shareholders.

• Approved Agencies: eMudhra, NSDL, SIFY, CDAC, etc.

• Documents Required:

  • PAN Card

  • Aadhaar Card

  • Passport-sized photograph

  • Email ID & Mobile Number

Step 2: Apply for Director Identification Number (DIN)

Every director must have a Director Identification Number (DIN), which is a unique identifier.

• Process: File SPICe+ Form (Part A) to obtain DIN.

• Documents Required:

  • PAN Card

  • Aadhaar Card

  • Address Proof (Bank Statement/Electricity Bill)

  • Passport-sized Photograph

Step 3: Name Approval via SPICe+ Form (Part B)

The company name must be unique and comply with MCA naming guidelines.

• Rules for Name Selection:

  • Must end with "Private Limited."

  • Should not resemble existing companies or trademarks.

• Process: Submit 1-2 preferred names in SPICe+ Part B.

• MCA Approval: Takes 1-2 working days.

Step 4: Incorporation via SPICe+ Form (Part C)

Once the name is approved, file SPICe+ Part C along with the required documents for company incorporation.

Documents Required:

• For Directors & Shareholders:

  • PAN Card

  • Aadhaar Card

  • Passport (if foreign national)

  • Address Proof (Bank Statement/Utility Bill)

  • Passport-sized Photograph

• For Registered Office:

  • Proof of Address (Rent Agreement + NOC from Owner)

  • Utility Bill (Electricity/Water Bill)

Key Details to Submit:

• Authorized & Paid-up Capital (Minimum ₹1 lakh authorized capital recommended)

• MOA (Memorandum of Association) – Defines company’s objectives.

• AOA (Articles of Association) – Internal company rules.

Processing Time: 2-3 working days after submission.

Step 5: PAN & TAN Application

The SPICe+ form automatically applies for:

• Company PAN (Permanent Account Number)

• Company TAN (Tax Deduction Account Number)

These are issued along with the Certificate of Incorporation (COI).

Step 6: Certificate of Incorporation (COI)

Once approved, MCA issues:

• Certificate of Incorporation (COI) with CIN (Corporate Identity Number)

• PAN & TAN Allotment Letter

The company is now legally registered!

Post-Incorporation Compliances

After registration, the company must fulfill certain legal requirements:

1. Open a Bank Account – Using COI, PAN, and MOA/AOA.

2. First Board Meeting – Within 30 days of incorporation.

3. Issue Share Certificates – Within 2 months of incorporation.

4. File INC-20A (Declaration of Business Commencement) – Within 180 days.

5. GST Registration (If Applicable) – Mandatory if turnover exceeds ₹40 lakhs (₹20 lakhs for services).

6. Maintain Statutory Registers & Minutes Book.

Cost of Private Limited Company Registration

ComponentEstimated Cost (₹)DSC (Per Person)₹1,000 - ₹2,000DIN ApplicationFree (Included in SPICe+)SPICe+ Filing Fee₹1,000 - ₹2,000 (Based on Capital)Professional Fees (CA/CS)₹5,000 - ₹15,000Total Estimated Cost₹7,000 - ₹20,000

Why Register a Private Limited Company?

✅ Limited Liability Protection
✅ Separate Legal Entity
✅ Easy Fundraising & Investor Trust
✅ Tax Benefits & Perpetual Existence